HR Operations Coordinator (1 year contract)

HR Operations Coordinator (1 year contract)

Job Number 4279BR
Job Title HR Operations Coordinator (1 year contract)
Business Segment International
Sub-Business International
Function Human Resources
About Us NBC Universal International
NBC Universal is one of the world's leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBC Universal owns and operates a valuable portfolio of news and entertainment networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks.
Career Level Experienced
City Singapore
U.S. State, China or Canada Provinces Unspecified State
Country Singapore
Responsibilities The HR Operations Coordinator will provide HR Operations support for all Legal Entities within a defined selection of Countries. They will work within an HR Cluster providing operational HR support to Employees, Managers and HR Leaders within the business.

Payroll & Benefits
· Working with payroll to provide all employment changes on a monthly basis
· Providing data to benefit provide on changes, new joiners and leavers
· Ensuring that all employee benefits applications are processed in timely manner, eg. Medical benefit, Childcare Vouchers, Cycle to Work scheme
· Ensuring that immigration procedures are followed
· Track and capture all changes to employees' visa and passport documentation

General Support and Admin
· Organising and maintaining the filing system for current staff and leavers
· Providing support on external queries e.g. mortgage and other employee reference requests
· Responding to requests for information including MI and Reports
· Administration and support in maintaining employee records, including merit and bonus letter preparation, changes in contract and letters distribution

HR Information Systems (HRIS)
· Maintain and update employee database (EuHReka & SAP)
· Maintaining 3rd parties employees' benefit database
· Maintain any other HR technology as required

Recruitment and New Hires
· Support recruitment co-ordination, including internal and external advertising, liaising with recruitment agencies and arranging interviews for the hiring manager
· Ensure that job descriptions are available for each vacancy
· Create new employee HR files as required
· Prepare contracts and amendments letters for new and/or existing staff
· Assist and support in the starters/leavers process
· Managing of employee background checks, ensuring completion and recording on HRIS.
· Dealing with correspondence regarding unsolicited CVs and maintaining the recruitment portal, including CV status updates. Sending correspondence to candidates and ensuring that requisition folders are closed in timely manner.
· Ensuring that all induction pack and offer letter materials are current, in stock and that all forms and documents are neatly typed and photocopies are of good quality
· Assisting in new hire inductions, from welcoming on first day, collecting all documentation and sending follow up email with information on benefits and useful links.
· Creating employees' accounts in HRIS database, issuing employees' SSO numbers to Managers for access request prior to employees' start date

Any other responsibilities associated with this position
Qualifications/Requirements · Customer centric manner and always puts the needs of the employee and manager first
· Previous experience in Human Resources preferably within a Broadcasting/Media environment.
· Experience in payroll processing
· Previous experience in SAP systems would be considered beneficial
· Interest in pursuing career in Human Resources
· An ability to maintain confidentiality of information
· Methodical, accurate and organised with an attention to detail
· Ability to be discreet and professional when handling sensitive and confidential information.
· Excellent computer skills including strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook
· Ability to cope in a fast, dynamic environment in a calm and professional manner
· An ability to multi task and prioritise workload
· Willingness to learn
· Strong interpersonal skills
· Full English language capabilities
· Strong written and verbal communication skills
· Accredited HR qualification (highly desirable but not essential).

· All applicants must be able to provide documentation to prove they are able to work in their country of hire
· Additional languages will be considered advantageous.

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.