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For your reference, we have included the original job posting below.
EXECUTIVE ASSISTANT
Job Number:
43654505
Company Name:
Entertainment Industry Employer
Job Location:
Santa Monica, CA US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
EXECUTIVE ASSISTANT
Maintain SVP's calendar, includes a high volume of scheduling and preparing all meetings internally and externally and serving as a point person for all meeting agendas, requests, and questions. Proactively advise SVP of appointments, meetings, and deadlines. Maintains department and industry calendars and databases to proactively advise SVP of upcoming events, items, or activities Screens and prioritizes mail and incoming phone calls. Responds to inquiries and resolves issues requiring SVP's attention. Maintains a formal log of telephone calls and contacts. Prepares all travel arrangements. Including an itinerary and scheduling for SVP and artists. Maintains a complete filing system via paper files, e-mail files, and incoming music pitches Assists in preparing presentations and marketing plans, as necessary. (Power Point) Assists SVP with the coordination and set up of special projects, bookings, and events - as well as managing artists for these events Process, submit, follow up and file T&E's & invoices Handles routine faxing, photo copying, scanning, arranging packages via messenger and DHL, dubbing and retrieving video tapes from library, burning and labeling music CDs, maintaining office equipment, and ordering office equipment, and handling department album distributions Keeping up-to-date on artists, songs, and trends; consistent networking & building contacts Organizing and helping to handle artists at shoots Compose and write memos, letters, announcements and e-mails for SVP Organizing DVDs, CDs, and Betas and keeping a library of those frequently requested Liaison between department assistants, labels, artists, channels, and other clients. Daily operational management and contact with Facilities, Computer Help Desk, A/V, and Telecom Design and implement systems to efficiently manage departmental needs including supplies, equipment, repairs, premiums, phone coverage, and group events Compile research information and activities with artists to create one sheets , sales databases, and the Music department report Screening and viewing all incoming content, giving notes, and distributing to appropriate people Supervise and train the intern to maximize daily projects Ticket Point Person - manages ticket requests and solicitations
