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For your reference, we have included the original job posting below.
Executive Assistant, Marketing
Job Number:
43588429
Company Name:
Entertainment Industry Employer
Job Location:
Los Angeles, CA US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
Executive Assistant, Marketing
- Answer and screen phone calls. - Extensive calendar meeting scheduling. - Formulating Agendas. - Update and maintain contact lists, and calendars. - International travel arrangements. - Expense reports. - Maintain department calendar. - Scheduling and notification of staff meetings. - Prepare special correspondences. - Order office supplies. - Order supplies and paper for ITH division. - Distribute mail several times daily. - Mediate with office services for any IT/phone/Xerox problems - Back up for department moves, implants, interns and new hires, ensuring smooth transition through set up in employee tracking database (FastTrack) - Back up to liaise with facilities services in case of any problems expecially with furniture requests/moves. - Print and distribute weekly distribution reports. - Book theatres for screenings. - Booking conference rooms for meeting. - Generate POs and manage invoices. - Add vendors to the accounting system - Running distribution reports and updating files. - Liaise with regional and territory offices for various requests, information, etc. - Research historical box office, filmmakers, etc. - Obtaining scripts for distribution within the department and to territories - With Director of Marketing, manage the annual Awards of Excellence process of nominations, selection and distribution.
