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For your reference, we have included the original job posting below.
Executive Assistant I
Job Number:
43804034
Company Name:
Entertainment Industry Employer
Job Location:
Burbank, CA US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
Executive Assistant I
Manages executive calendar, schedules meetings and works with both internal and external colleagues/clients to organize meetings/conference calls large and small.
Answers phone and emails (when asked) in order to maintain a good flow of communication between executive, colleagues and outside customers. Screens, logs, & manages level of communication importance.
Manage SAP requirements for group and track and reconcile p-card expenditures.
Arranges travel and hotel for conferences/ conventions/ business meetings for Vice Presidents and as a result, prepare and executive expense reports which entails managing full process from submission to check distribution and works with T&E group directly to instill constant flow of communication.
Manage the office, helping new hires get offices established including phone, email, computers etc., ordering equipment and supplies, and networked hardware and software for the group and maintain order in and throughout office.
Maintains various files and organizes efficient filing system for creative, presentations and client materials.
Manages department conferences including the organization of meeting rooms, presentations, food and client take-aways.
Organize presentations and participate in the compiling and assembling.
Opens, reviews, records, & distributes or organizes mail for department.
Responds to inquiries, orders supplies, and performs other related duties or projects as assigned.
